FAQ

Most frequent questions and answers
We suggest you book at least 12 months in advance, as Park venues, Tent rentals and certain items gets booked up quickly. Some park venues maybe booked on your day, but we can always recommend an alternative site
Yes you can bring in your own catering and bar service. However your caterer or food vendor (s) must have insurance. Food vendors must have comprehensive general liability insurance policy. Certificates of insurance should be emailed to info@popupeventspace.ca three weeks prior to your event.
Your Bar tender must have a Smart Serve Certificate. A special occasions permit from the LCBO is required if you are serving alcohol. We have bartenders and wait staff on hand if you require professional help.
If you require event or specific insurance contact us we can arrange the insurance for your event for an additional fee
 
The park season starts in May and ends in October
Yes, you can DIY, plan and design your own event, there is a site viewing, consultation and plugin fee 

We offer 

  • Consultation

  • Planning

  • Site Inspection

  • Equipment

  • Tent Rentals

  • Entertainment

  • Sound

  • Lighting

  • Visual

  • Tech Support

Our parks 

  • The New Pavilion 400 guests

  • The Old Pavilion, Bar 200 guests 

  • The  Cottage 100 guests

  • The Outlander 400 guests 

  • The Outlander, Main building hall 180 guests,

  • The Outlander, Small room upstairs 85 guests

  • The End Of The Road 300 guests

  • Off The Beaten Path Winery 300 guests

You will require a building permit if your tent is over 60 meters / 197 feet in length or 225 meters / 738 feet. A engineers and administration approval required, click the link for the application, Milton Tent Building Permits   A liquor licence permit is required Special Occassion Liquor Permit, here is a sample  licensed floor plan area for the Pavilion, you’ll need to submit to the AGCO and you will need a floor plan and permit for any space or park venue you would like to serve alcohol for liquor distribution on the property.

You may require a Noise Permit. depending on some parks that require the permit.
Fireworks is permitted as long as you have a Fireworks Permit, you’ll need to fill out Consumer Fireworks Discharge Permit.
NOTE! The venue will require a copy of the permits two week prior to your event. 
In case of injury we suggest getting Event Insurance which will give you a piece of mind when hosting your event
Fill out the form and return back to us at info@popupeventspace.ca and we will respond with a fee which is approximately $300 depending on the amount of guests attending, and if there is alcohol being served 
 
We have a list of preferred partners that we have known for years that work closely with us, that can give you the best price and event possible
There is electrical power we have 30amp and 60amp breakers available. We also have backup generators in case there is a power shortage 
Yes there is enough car parking for up to 500 guests
Having a tent at your event is not mandatory, however we highly advise you to have a tent in case of bad weather 
Our sites have clean drinking water, which is tested by the city, or you can bring in your own bottled water
Minimum amount of $250 items reserved for rental. Items are charged for time out, whether or not used. Prices are quoted on a daily charge. If you would like an extended rental, please contact us info@popupeventspace.ca

Deliveries

Deliveries will be made to the park, home or indoor site, a staff member will be onsite to accept the items. Delivery cost, is around $150 to $200 depending on where your order is delivered. Yourself, an event coordinator or your wait staff should be on hand to check the items the day before, or on the day of your event, and has to return them as they arrived. If you require wait staff we can arrange that for you.
All items are to be re-boxed in the containers in which the products arrived in, and should be stacked in one area, ready for pickup. Equipment that is not stacked and ready for pick up will be subject to additional charges.

Cleaning

All items rented will be cleaned and ready for your use. Containers are provided for your china, etc. Please rinse dishes and cutlery and dump all liquid from glassware and return to original containers. Additional charges will be added for containers, etc. not returned or damaged.

Linen

Linen should be returned refuse free. If a container is not available for returning, use a clear bag, not to be mistaken for refuse. Damage to linens (such as mildew, burns, wax or anything that cannot be removed) will be charged to the customer according to replacement cost.

Loss and Damage

Customers are responsible for all rental equipment from the time received to the time they are returned. Secure all items when not in use. Missing or broken items will be charged accordingly. Items returned chipped or cracked are considered broken. If you find an item chipped or broken upon receipt of order please let us know immediately so you will not be charged for it.

Team PopUp

Most of our sites have a full service kitchen with all the amenities.
Most of sites have site washrooms. Having a mobile comfort station washroom is a lot cleaner and very appealing to your guests than an outdoor park washroom